City of Caro issued the following announcement on Aug 19.
Supervised By: City Clerk
Supervises: Clerical staff as directed
Position Summary:
Under the supervision of the City Clerk, performs a wide range of clerical and administrative support functions for the Clerk's office. Maintains accurate files and public records, registers voters and updates voter records and conducts elections. Performs the work of the City Clerk as delegated or, if directed, in that official’s absence. Transcribes minutes and performs other administrative and clerical duties as directed.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
1. Assists in conducting elections, including assembling and disassembling election equipment, training personnel and volunteers and recording results. Publishes and posts all election information.
2. Registers new voters, records changes of address, cancels voter registrations and maintains related records. Assists with recording, distributing, and filing absentee ballots. Issues voter registration cards as voter registration changes. Utilizes the State-wide Qualified Voter File software to maintain voter information.
3. Answers phones, responds to walk-in and mail inquiries, and otherwise assists the general public. Provides information or refers requests to the appropriate department or individual.
4. Assists in arranging and preparing meeting agendas and meeting materials for the City Council, and other boards and committees. Transcribes minutes for City Council meetings. Attends Council meetings as required.
5. Prepares, publishes and/or posts all public notices, including City Council and other board and committee work sessions and regular meetings, public hearings, election results, ordinances, and special assessments.
6. Records, indexes and files ordinances and other City documents. Maintains records of all minutes, ordinances, resolutions, deeds, easements, and agreements/contracts.
7. Conducts and compiles research for City Council, City departments and in response to public requests.
8. Notarizes resolutions, ordinances, and other documents in accordance with applicable guidelines and regulations.
9. Prepares and processes correspondence, records, documents, reports, and information requests. Types, performs data entry, maintains a complex filing system, and completes clerical projects as assigned.
10. Attends night meetings, as required, and assumes the duties of the City Clerk, in the Clerk’s absence.
11. Review invoices for accuracy, enter and balance invoices, prepare list of invoices for monthly approval, prepare and process checks.
12. Review time slips for accuracy, prepare payroll checks, complete payroll reporting functions, maintain withholding records.
13. Assist the Clerk with management of employee benefits such as pension, deferred compensations, medical, dental, vision, and life insurance.
14. Assist in coordination of FOIA requests with the FOIA Coordinator/City Clerk processing Freedom of Information Act requests according to established procedures and mandated guidelines and when necessary, forwarding inquiries to the appropriate department.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
An Associate degree in business, communications or a related field or an equivalent level of training and experience. Bachelor’s degree preferred.
Two years of related experience, preferably in a municipal setting.
Ability to earn a Notary Public certification within one year of employment.
Knowledge of modern office procedures and practices, and skill in applying them.
Knowledge of election laws, voter registration and records management.
Knowledge of the City Charter, related ordinances, and the policies, procedures, and regulations governing municipal government.
Basic knowledge of the structure of municipal government and the functions of various departments.
Skill in preparing, maintaining, and updating records and documents.
Skill in operating basic office equipment including transcription and recording equipment and computers with word processing, spreadsheet, and database software.
Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees, elected officials, and the public.
Ability to train and supervise personnel and volunteers involved with elections.
Ability to understand and follow complex oral and written instructions, prioritize demands, and work independently.
Ability to maintain attention to detail and work effectively under stress and changes in work priorities.
Ability to record and transcribe meeting minutes and type with accuracy.
Ability to attend meetings, seminars, workshops, and community events related to the City of Caro as designated by the Clerk.
Physical Demands & Work Environment:
While performing the duties of this job, the employee regularly works in a business office setting but is also required to work in the field occasionally and may be required to attend meetings after standard business hours. The noise level in the work environment is usually quiet.
Able to sit for extended periods of time
Able to pass a thorough health physical, administered after a conditional offer of employment has been made.
Able to lift to 30 pounds.
Compensation:
Salary $20.00/hour plus a full benefits package.
Submit cover letter, resume and references to Rita Papp, City Clerk, 317 S State Street, Caro, MI 48723 or rpapp@carocity.net. Deadline September 3, 2021, at 5:00 p.m. EOE
Original source can be found here.
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